Convenor · Europe
Empowering EU projects to make a change.
The workspace for EU projects, compliant by design: whoever runs an activity records it, and each cost is checked against its line, so your time goes to the change you came to make.
Why you do this
You came to make a difference.
Not to chase paperwork.
You do it for the people you serve. Yet the lists, reconciliations and reports keep pulling the team away from them.
- “Where is the attendance list for the March training?”
- “Is there still room on the trainers’ line?”
- “Who agreed this with the school? He left in June.”
- “How many women took part? Someone, start counting.”
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Evidence
“Where is the attendance list for the March training?”
The evidence of one training lives in five places: an inbox, a shared drive, a phone, a paper list and a spreadsheet.
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The audit
“Is there still room on the trainers’ line?”
A cost over its line, or without its documents, fails verification: money the project loses, or your organisation pays.
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Memory
“Who agreed this with the school? He left in June.”
When a colleague moves on, the contacts, the decisions and the reasons why move on with them.
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Reporting
“How many women took part? Someone, start counting.”
Before each report, the same people are recounted and every document found again.
We ran these projects ourselves
So we built one place that takes the weight of the admin.
Follow one training, run by a partner. They record it once; Convenor carries it to the budget, the indicators and the report.
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Before the first activity, we set up your grant or ToRs, logframe and budget lines with you, following your own approval steps. Each training is linked to the result and indicator it serves.
Before: a workplan in Word, a budget in Excel, and approvals by email.
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Twelve teachers sign the list, consent dated. The partner files it once; it counts towards the indicator.
Before: a list chased by email.
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You file the venue invoice from Outlook to its line; Convenor checks the line’s limits and flags an overrun.
Before: the overspend, found months later.
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The trainer files days in their own portal, per diems at the funder’s rates. You approve them against the days in the contract.
Before: timesheets by email, each in a different format.
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Your meeting with the school’s director, the agreement and the follow-up stay with the project, not in one person’s inbox.
Before: contacts that leave with a colleague.
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Each teacher counted once, by gender and school, against baseline and target. Every figure opens the lists behind it: the base for your story of what changed.
Before: recounted for every report.
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The report opens drafted, with what is still missing listed. Every figure and cost keeps its evidence.
Before: weeks of reconstruction.
The difference
More time for the activities that make the impact.
Facts entered once
Partners and experts file their own part; you check and approve. Each name, date or cost reaches the lists and reports.
Fits how your organisation runs
Convenor follows your procedures and connects to Microsoft 365 or your finance system. The team keeps its routine and gains one place to look.
Costs, checked as you go
Each cost is checked against its line’s limits on entry, its invoice filed with it. The decision stays yours.
A project that remembers
Contacts, decisions and consent stay with the organisation, not the person.
Reports that start drafted
Reports open drafted, with what is missing listed, and every cost keeps its documents. The story is yours.
Results you can stand behind
Who you reached, counted from your lists, split as your logframe asks, the evidence behind each figure.
Built for EU rules
- Participant consent dated, access logged
- Budget moves checked against the agreed limits
- One audit pack per period, sorted the way an auditor checks
- Per diems at funder rates
Fits your organisation
- Partners see only what you share
- Your approvals and thresholds
- Your email, calendar and documents, such as Microsoft 365
- Your finance and HR systems
From our pilot teams
In the words of the people who run the projects.
“Convenor’s compliance by design approach helps me sleep better at night. The suite reminds me to think about evidence and process, which makes the road to the final report a smooth one.”
Who we are
We did your job. Then we built what we wished we had.
We are a Europe-based team of policy specialists, project managers and engineers. We ran EU-funded projects ourselves: we wrote the ToRs, chased the timesheets and sat with the auditors.
Next step
Tell us what your project is here to change.
We will show you Convenor on your own projects: activities, budget, evidence and results, and the time it gives back to the part of the job that made you say yes.
Convenor. Empowering EU projects to make a change.
Prefer plain correspondence? hello@convenor.eu